Streamlining Load Management and Warehouse Operations for Enhanced Performance
This project is led by Vo Tan Anh from the Supply Chain department, Ambient Binh Duong, driving improvements in our logistics.
We're tackling key areas: load trip management and streamlining the warehouse outbound process for greater efficiency.
Improving load management between the warehouse and NVC to ensure transparency and full payment.
Optimizing the outbound process and reporting to ensure accuracy and consistency across all warehouses.
Overcoming current inefficiencies in both load management and outbound processes to reduce errors and save costs.
Creating a web page for NVC to confirm load details, promoting clear communication and accountability.
Tracking essential information: load weight, driver details, and origin-destination points, preventing 'ghost loads'.
Internally tracking load costs (e.g., 10 loads @ 700,000 VND each) for precise transport fee settlements.
Real-time cost monitoring helps quickly identify and manage unexpected expenses, enhancing budget control.
Monitoring load status: 'New', 'NVC Confirmed', 'Warehouse Confirmed'. Only 'Warehouse Confirmed' loads are paid.
Providing secure accounts for both the warehouse team and NVC partners to manage load details.
NVCs use their account to declare initial load information, including destination and load contents.
The warehouse confirms the declared information, ensuring accuracy before final confirmation.
Once warehouse confirms the load, the process is complete, triggering payment based on agreed terms.
Track the entire process from declaration to completion, enabling immediate feedback and error resolution.
Reliance on OB team for report access, inconsistent reporting formats across warehouses, and manual operations leading to errors.
Frequent errors include incorrect total pieces (surplus or deficit) and misrouted shipments (e.g., HCM pieces on a Vung Tau truck).
These errors are often difficult to detect without rigorous checks on total pieces and labels during outbound processing.
Lack of a standardized, automated system for tracking and verifying outbound shipments.
The present system requires immediate modification to improve accuracy and reliability.
Deploying scanning technology for outbound (OB) processes to capture data and minimize manual errors.
Scan data flows into a web-based system or is stored on SFT for easy access and report generation.
Warehouse staff and company-wide users can access outbound reports whenever needed, ensuring accountability.
By reducing errors the whole process becomes more efficient by saving money and time.
This provides advantage to our clients and other staff members.
OB teams often double-check total pieces provided by the warehouse, indicating a lack of trust in the initial count.
With accurate scanning by the warehouse, OB teams can confidently verify and communicate totals to the warehouse and drivers.
NVC drivers will be responsible and clear about the total number of items being handed over to them.
Optimized processes will reduce errors and create a better relationship between all workers.
All parties involved will have better relationships and reduce the chance for error.
Establishing the web platform for load confirmation and integrating scanning technology into the outbound process.
Conducting comprehensive training sessions for warehouse staff and NVC partners on using the new systems.
Implementing the changes in phases to ensure smooth integration and minimal disruption to operations.
Continuously monitoring the performance of the new systems and making adjustments as needed to optimize efficiency.
Establishing open channels for feedback from all stakeholders to ensure the systems meet their needs.
Significant decrease in errors related to total pieces and misrouted shipments, enhancing accuracy.
Optimized load management and efficient outbound processes contribute to substantial cost savings.
Improved visibility and accountability in load management and outbound processes.
Stronger partnerships between warehouse staff, OB teams, and NVC partners through improved communication and trust.
More efficient and reliable logistics operations overall, leading to better service delivery.
Conducting regular audits to identify areas for further improvement and ensure sustained efficiency.
Staying up-to-date with the latest technological advancements to continually optimize logistics operations.
Refining processes based on feedback and performance data to ensure continued relevance and effectiveness.
Promoting knowledge sharing and best practices across all warehouses to drive continuous improvement.
Be able to adapt and modify the process as new obstacles come
Thank you for your time to let me show you the presentation!
Wishing the team success with implementation.
We are now available to answer any question
Thank you for all the support
Thank you for the chance, let's begin the improvements to the company!
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