How to Insert a Table in Canva

Inserting a table in Canva can help you organize information in a clear and structured way, whether for presentations, infographics, or reports.

Though Canva doesn't have a dedicated "table" feature like some software, you can easily create tables using grids or custom shapes.

In this guide, I’ll show you how to insert a table in Canva step by step.

How to Insert a Table in Canva: A Step-by-Step Guide

Step 1: Open Your Design in Canva

Start by logging into Canva and either opening an existing design or creating a new one.

Navigate to the project where you want to insert the table, ensuring that your canvas has enough space for the table to fit neatly within your design.

Step 2: Go to the “Elements” Tab

On the left side of the Canva editor, you’ll find the toolbar.

Click on the “Elements” tab, which contains a variety of shapes, lines, and grids that can be used to create tables.

This is where you’ll begin building your table.

Step 3: Search for “Grids” or “Shapes”

In the search bar under “Elements,” type “Grid” to find pre-made layouts that resemble tables.

You can also search for “Shapes” to manually construct your table using rectangles or squares.

Grids are useful if you want a quick layout, while shapes allow more customization.

Step 4: Insert and Customize the Grid or Shapes

Once you find a grid or set of shapes that suit your needs, click on it to add it to your canvas.

You can then resize the grid or shapes to match the dimensions you need.

If you're using shapes, align them manually to create rows and columns for your table.

Step 5: Add Text to the Table

After positioning the table, you can start adding content. Click on any cell (or shape) in the table and go to the “Text” tab in the toolbar.

Choose the text style you prefer and start typing inside the cells.

Canva allows you to adjust text alignment, size, and color to make your table visually appealing.

Step 6: Customize the Table Design (Optional)

You can further customize the appearance of your table by adjusting colors, borders, and spacing.

Click on the grid or shapes and use Canva’s formatting options to change the fill color or add borders to separate cells.

This ensures that your table matches the overall design of your project.

Step 7: Save and Download Your Design

Once your table is complete, make sure to save your design by clicking on the “File” tab and selecting “Save.”

To export your work, click the “Share” button and choose the appropriate file format, such as PDF or PNG, for downloading your Canva design with the inserted table.

Conclusion

Although Canva doesn't have a built-in table tool, you can easily create and customize tables using grids and shapes.

This feature allows you to organize data and present information effectively while maintaining Canva's signature design flexibility.

By following these steps, you can create a functional and visually appealing table for any design project.

FAQs can take you forward!

Does Canva have a dedicated table tool?

No, but you can create tables using grids or custom shapes.

Can I adjust the size of individual cells in Canva tables?

Yes, you can manually resize grids or shapes to customize your table dimensions.

How do I add text to a table in Canva?

Simply click on a cell or shape, go to the "Text" tab, and start typing.