How to Insert Excel in PPT - Quick Steps to Add Excel to PowerPoint
If you’re preparing a presentation and need to add data, charts, or tables from Excel, there are several simple ways to add Excel to PowerPoint in minutes. In today’s discussion, I’ll let you know how to insert Excel in PPT via all the possible solutions with proper step-by-step instructions. So, first let me explain the reasons behind why I prefer MS PowerPoint over Excel.
Why Import Excel in PowerPoint?
Due to these reasons, I decided to add my Excel sheets into PPT, i.e.
- Present data clearly using tables and charts.
- Avoid manual typing and reduce mistakes.
- Use Excel calculations to ensure accuracy within the slides.
- Presentation to look professional and well-structured.
- Save time by directly inserting ready-made Excel data.
- Reports and dashboards should look clean and easy to understand.
These are the reasons that push me to opt for MS PowerPoint. Without any further ado, next, I’ll share and explain all the practical solutions that help you to achieve the uploading Excel procedure.
Related guide: How to Add a YouTube Video to PowerPoint
How to Insert Excel in PPT?
Importing Excel into PowerPoint is one of the most straightforward and quick tasks with these methods, i.e.
#Method 1. Insert Excel as an Embedded Table
If you want to add Excel to PowerPoint for one time, and afterwards, you want to edit imported data directly within Microsoft PowerPoint, then this technique works best for you. Here are the steps for the same:
- Open the PowerPoint slide.
- Go to Insert > Table > Excel Spreadsheet.
- PowerPoint will open a mini Excel sheet directly inside the slide.
- Paste the data into this sheet or type it manually.
- Click outside the Excel box to return to PowerPoint mode.
So, this solution maintains the formatting and allows for modifying data further. Still, if you want a quick solution, then opt for the next one to learn how to insert Excel in PPT in seconds.
#Method 2. Copy-Paste from Excel
If you want a quick solution, but don’t need ongoing updates, then this technique is helpful for you:
- Open the Excel file and copy the required range.
- Open PowerPoint and go to the desired slide.
- Right-click > choose one of these paste options:
- Use Destination Styles
- Keep Source Formatting
- Picture
Personally, I don’t like this solution, as it doesn’t allow for modifying the uploaded data further. Still, if you want a quick and free solution, without needing any data adjustment after adding it to the PPT, then you can definitely try this for free.
Also read: Convert Canva Presentations to PowerPoint
#Method 3. How to Insert Excel in PPT as a Linked Object
This is my preferred method when I'm presenting monthly reports where numbers keep changing.
- Copy the Excel range you want.
- In PowerPoint, right-click and choose Paste Special.
- Select Paste Link.
- Choose Microsoft Excel Worksheet Object.
Important Note: PowerPoint requires the Excel file to stay in the same location; otherwise, the link will break.
#Method 4. Add Excel to PowerPoint as an Object
If you want to attach the entire sheet for reference, then embed it as an object. To do so, follow these steps:
- Go to Insert > Object.
- Select Create from file.
- Click Browse and choose your Excel file.
- Check Display as icon (optional).
- Insert it.
It allows me to open the full Excel file during a meeting by double-clicking.
#Method 5. Insert Excel Chart into PPT
For importing Excel charts, the steps are completely different, i.e.
- Create a chart in Excel.
- Click on the chart and copy it.
- Go to PowerPoint > Right-click > Paste Options:
- Use Destination Theme & Link Data
- Keep Source Formatting & Link Data
- Picture
#Method 6. How to Insert Excel in PPT Automatically
If you have numerous Excel Sheets to be uploaded to MS PowerPoint, then all the above-mentioned manual solutions won’t work. You have to opt for an automated solution.
Recently, I researched and found many solutions for the same. I tried all, and among them, I genuinely suggest opting for MagicSlides AI Excel to PPT Converter because of its performance and quick results.
This solution is highly recommended if you have large Excel files and want to quickly turn them into clean PowerPoint slides. With just a detailed prompt, your Excel to PowerPoint conversion process will be done in seconds.
So, try this solution now for free, and follow these steps to add Excel to PowerPoint:
- Step 1. Upload the Excel file to the solution.
- Step 2. Choose the type of presentation you want, like business or educational style.
- Step 3. Write a simple prompt like: Convert this Excel data into professional PowerPoint slides. Use simple layouts, and well-structured tables and charts.
- Step 4. The tool automatically creates PowerPoint slides from my Excel data.
After that, wait for seconds, and it automatically builds a complete PPT for you, which you can download and use directly.
Enhance Your PowerPoint After Inserting Excel Data→
After finishing inserting Excel data into PowerPoint, most of the time, I want to enhance my slides to make them look more professional and engaging.
Manually modifying multiple slides becomes time-consuming, especially when I need to add images or videos to them. To do this faster, I found an automated solution, i.e. MagicSlides AI Presentation Generator.
It helps me automatically improve the design and overall look of my presentation without manually adjusting every slide. This is fast and free(for a limited time period) to use. Additionally, after uploading the PPTX file in this, you just have to enter a prompt, like:
“Improve the overall design of this PowerPoint. Make the slides professional and modern.”
After that, it handles the rest automatically. You can also try this for free and see its performance and readability. This is especially useful for those who have to create professional presentations regularly or periodically.
How to Insert Excel in PPT Smoothly - Best Practices→
Now, we have learned all the solutions to import Excel into PowerPoint, and how to modify further. But still, sometimes users face some issues while performing the uploading procedure. So, to avoid any type of issue, here is the checklist to follow:
- Keep Excel tables small and easy to read on a slide.
- Use the same font style in Excel and PowerPoint.
- Use charts when you want to explain data quickly and clearly.
- Align tables and charts so the slide looks clean.
- Leave space on the slide so it does not look congested.
- Check the file size to make sure the presentation opens smoothly.
- Always run the slideshow once to make sure everything looks correct.
Author’s Verdict→
Easily inserting Excel into PowerPoint is just about choosing the right method based on the purpose of the slide. That’s why, in this discussion, I’ve shared how to insert Excel in PPT via six different methods, with step-by-step guidelines.
Not only this, but after uploading the Excel into PPT, if you want to modify that, then you can opt for MagicSlides AI for automatic and desired results in seconds.
Quick FAQs on How to Add Excel to PowerPoint→
Q1. How can I insert an editable Excel sheet in PowerPoint?
To open an editable mini Excel sheet right inside PowerPoint, where you can type or paste data:
- Open Excel.
- Select the Insert option.
- Afterwards, hit the Table > Excel Spreadsheet.
Q2. Why does my Excel data formatting change in PowerPoint?
PowerPoint applies its theme automatically. You can fix this by selecting Keep Source Formatting when pasting instead of using the default option.
Q3. Why is my Excel chart blurry in PowerPoint?
This happens due to image compression. You can fix this by using Paste as Picture instead of a standard image format.
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About the author
Priyansh Sharma— Full Stack Developer
Priyansh Sharma is a seasoned Full Stack Developer with 3 years of experience architecting and developing scalable web applications.
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